Wheels 2 Work County Durham Moped Loan Contract

For the purpose of this contract: 

‘User’ refers to the named person that is to use the moped. 

‘Wheels 2 Work County Durham’ (also ‘W2W County Durham’) is the loaner. 

‘Wheels 2 Work Charitable Incorporated Organisation (CIO)’ is the host organisation for Wheels 2 Work County Durham. 





  • The prime use of the moped will be to access apprenticeships, employment or education as specified in the application.   

  • The user must hold a valid driving licence, either full or provisional, a copy of which must be sent to W2W who will run a DVLA licence information check.  

  • Proof of employment or apprenticeship must be provided in writing from the employer or trainer, giving start and end dates of employment or apprenticeship. 

  • W2W County Durham staff must be informed of any changes in circumstances which may affect the user’s eligibility to continue with the loan of the moped, e.g. change of address or phone number, change in employment/training or change in health.  

  • The period of loan will only commence upon satisfactory completion of the CBT (Compulsory Basic Training) and CBT Plus.  The motorcycle trainer will supply a copy of the CBT certificate to W2W County Durham. 

  • The user is responsible for booking and attending their CBT and CBT Plus; 

  • If the user fails to attend their CBT or CBT+ without giving 48 hours notice to the motorcycle trainer, they will be charged a £40 ‘No Show’ fee. This will be deducted from the user’s Up Front Fee. 

  • Unless extenuating circumstances prevail, failure to complete the training by leaving the training area before training is finished, will mean the user will have to pay for any further training themselves. The motorcycle trainer is under no obligation to take the user back again. 

  • Failure to pass the CBT will result in the user having to pay the cost of the training which is £100. This will be deducted from the user’s Up Front Fee/charged to the user. 

  • If a rider fails his/her CBT but still wishes to attend future CBT training, he/she will be required to pay the cost of the training themselves. 





  • The moped remains the property of Wheels 2 Work County Durham CIO.  W2W County Durham retains the right to withdraw the loan of its moped at any time. 

  • The loan facility is for a six month period and commences once the user takes delivery of the moped.  It may be possible for the user to extend their loan if they have followed all W2W procedures and is dependent on moped availability. Any extension to the initial 6 month loan will be at the discretion of the W2W Manager and subject to a £5 per week price increase. At the end of the loan the user must return the moped to the bike shop that supplied the moped in the same condition in which it was received, (normal wear and tear will be taken into consideration). 

  • The moped will be taxed and insured by W2W County Durham.  The insurance will be for the vehicle only.  The user is not insured for any personal loss or injury, nor will they have any ‘No Claims’ entitlement after they have finished their loan with W2W. Personal injury cover is the responsibility of the user to arrange if they wish. 

  • All services, maintenance and repairs to the moped must be carried out by W2W’s approved motorcycle dealer, Ace Motorcycles.  Modifications or repairs must not be carried out by the user. 

  • The user is responsible for the day-to-day maintenance of the moped which must be kept clean and in a roadworthy condition.  The user must carry out regular moped safety checks including oil level, tyre pressure and lights, as listed in the Welcome Pack.  Oil needs checking weekly and must be taken to Ace motorcycles to be topped up when needed. 

  • The user is responsible for ensuring the moped is serviced every 3000km and must arrange with the motorcycle dealer for services to be carried out. Failure to book the moped in for services will result in the user being removed from the W2W scheme. 

  • Any faults must be reported to the W2W County Durham office as soon as possible on 0191 303 8442 and to the dealer who supplied your moped.  If the moped is faulty the user must not ride it until it has been checked by the motorcycle dealer.  

  • Any accident or damage to the moped must be reported immediately to W2W County Durham on 0191 303 8442. If the user is involved in an accident, or damage has occurred to the moped, the moped must be checked by Ace Motorcycles. 

  • Users MUST follow W2W procedures in the event of an accident. (All procedures are provided in the Welcome Pack). It is the user’s responsibility to read and understand the procedures for reporting accidents. Users must, if they are able, exchange contact details with a third party, if involved, and refer them onto the W2W Office. Users must take photographs if possible, of the scene and the vehicle(s) plus details of any witnesses. Users must not admit liability. W2W will investigate all accidents through the appropriate channels. 

  • If the moped is returned to the dealership for repairs due to misuse or accidents that Wheels 2 Work has not been made aware of, then the moped will be confiscated and the user invoiced for the cost of repairs.  

  • Damage – each time a moped is damaged during a loan period, the user will be liable to pay up to a maximum of £250 in damage repair costs per incident.  

  • Theft – the user of a stolen moped which has been securely locked to an immoveable object will be liable for an excess payment of £250 per bike. In the event that a moped is stolen which has not been securely locked to an immoveable object, the user may be liable for the full replacement cost of the moped (approx. £1700). 

  • The moped will be checked for damages prior to being loaned out by Ace Motorcycles.  The user must also sign off any previous damages to avoid being charged for them later.   

  • The user will pay a contribution towards project costs of £30 per week for a 125cc or 50cc moped by Standing Order. The first 4 weeks will be paid in advance before the user will be issued with their CBT and CBT+ vouchers.  

  • If it has been agreed with W2W staff that a client will install a ground anchor after completion of their CBT, failure to provide photographs of the installed ground anchor will result in cancellation of the CBT+, plus loss of up-front fee.    

  • Failure to make regular payments will result in the moped being confiscated.   

  • The user must comply with any confiscation letters sent to them.  The moped must be returned to the scheme or a County Court Judgement Order will be issued.  This will request all of the unpaid loan payments and the full value of the moped and will result in court action if ignored. 

  • Any parking fines or other road traffic offences are the responsibility of the user, a failure to pay these will result in the moped being confiscated. 

  • The user (client) hereby consents for the vehicle to be tracked by the lender (Wheels 2 Work) to aid in the recovery of vehicles that are stolen, missing or otherwise unaccounted for. 





  • A safety helmet, gloves, jacket, high-visibility vest and lock will be provided by Wheels 2 Work and the user must wear these at all times when riding the moped.  The wearing of additional protective clothing is the responsibility of the user. 

  • The user must comply with the law and the rules of the Highway Code at all times.  

  • The user must not ride the moped under the influence of alcohol or any other drug which may affect the user’s ability to ride safely. 

  • The user may be responsible for the full cost of the moped in the event of the moped being stolen if it has not been secured to an immoveable object as W2W will not be able to claim on the insurance. 

  • The user must return the lock and both lock and 2 keys to W2W County Durham at the end of his/her moped loan. Failure to return the lock and keys will mean the user will be required to pay W2W the replacement cost of £15. 

  • The user must not lend the moped to anyone else.  

  • The moped must not be used to carry passengers at any time. 

  • The moped must not be used to ride off-road at any time. 

  • At no point does Wheels 2 Work CIO accept any responsibility or liability for any injury sustained to, or death of, the person named as the user in this contract as a result of participating in Wheels 2 Work County Durham. 





I have read and fully understand the terms and conditions set out in this loan contract.  I agree to abide by these terms and realise that failure to do so will result in the moped being confiscated. I agree that failure to inform Wheels 2 Work County Durham of any change in circumstance relating to the terms of the contract – including criminal convictions – will also result in confiscation of the moped.  I accept and understand the risks involved in riding a two-wheeled vehicle.  


Please print name: 


Signed:                                  Date 



PARENT/GUARDIAN (for clients under 18 years old) 


I agree to       participating in W2W County Durham, and will endeavour to ensure that he/she complies with the Loan Contract; failure to do so will result in the moped being confiscated.  I understand that a £250 excess per incident must be paid in the event of damage, theft or an insurance claim in relation to the loan of the moped.  I accept and understand the terms and conditions and the risks involved in riding a two-wheeled vehicle. 



Please print name:  


Signed:   Date: 


Contact Tel No:  


Wheels 2 Work County Durham: Bullion Hall, South Approach, Chester-le-Street, County Durham, DH2 2DW.   

Telephone: 0191 303 8442, Email: info@w2wcd.org.uk                                                                     Website: www.w2wcd.org.uk 



Contract read through with Wheels 2 Work member of staff.  


Signed W2W staff:  


Signed client :