Wheels 2 Work County Durham Moped Loan Contract

Please read the following contract carefully. By submitting an online application form you are accepting these conditions. If your application form is approved you will need to read through and sign this contract with a Wheels 2 Work team member. If you are under 18, you will need to get a parent or guardian to sign the form as well. 

Wheels 2 Work County Durham – Moped Loan Contract

 

For the purpose of this contract:

‘User’ refers to the named person that is to use the moped.

‘Wheels 2 Work County Durham’ (also ‘W2W County Durham’) is the loaner.

‘Wheels 2 Work Charitable Incorporated Organisation (CIO)’ is the host organisation for Wheels 2 Work County Durham.

 

MANDATORY REQUIREMENTS

1. The prime use of the moped will be to access apprenticeships, employment or education as specified in the application.

2. The user must hold a valid driving licence, either full or provisional, a copy of which must be sent to W2W who will run a DVLA licence information check.

3. Proof of employment or apprenticeship must be provided in writing from the employer or trainer, giving start and end dates of employment or apprenticeship.

 

4. W2W County Durham staff must be informed of any changes in circumstances which may affect the user’s eligibility to continue with the loan of the moped, e.g. change of address or phone number, change in employment/training or change in health.

5. The period of loan will only commence upon satisfactory completion of the CBT (Compulsory Basic Training) and CBT+. You must supply a copy of your CBT certificate if you have one.

 

THE VEHICLE AND MAINTENANCE

6. The moped remains the property of Wheels 2 Work County Durham Charitable Incorporated Organisation. W2W County Durham retains the right to withdraw the loan of its moped at any time.

7. The loan facility is for a six month period and commences once the user takes delivery of the moped. It may be possible for the user to extend their loan if they have followed all W2W procedures and is dependent on moped availability. Any extension to the initial 6 month loan will be at the discretion of the W2W Manager and subject to a £5 per week price increase. At the end of the loan the user must return the moped to the bike shop that supplied the moped in the same condition in which it was received (normal wear and tear will be taken into consideration).

 

8. The moped will be taxed and insured by W2W County Durham. The insurance will be for the vehicle only. The user is not insured for any personal loss or injury, nor

will they have any ‘No Claims’ entitlement after they have finished their loan with W2W. Personal injury cover is the responsibility of the user to arrange if they wish.

9. All services, maintenance and repairs to the moped must be carried out by W2W’s approved motorcycle dealer, Ace Motorcycles. Modifications or repairs must not be carried out by the user.

10. The user is responsible for the day-to-day maintenance of the moped which must be kept clean and in a roadworthy condition. The user must carry out regular moped safety checks including oil level, tyre pressure and lights, as listed in the Welcome Pack. Oil needs checking weekly and must be taken to Ace motorcycles to be topped up when needed.

 

11. The user is responsible for ensuring the moped is serviced every 3000km and must arrange with the motorcycle dealer for services to be carried out. Failure to book the moped in for services will result in the user being removed from the W2W scheme.

12. Any faults must be reported to the W2W County Durham office as soon as possible on 0191 303 8442 and to the dealer who supplied your moped. If the moped is faulty the user must not ride it until it has been checked by the motorcycle dealer.

13. Any accident or damage to the moped must be reported immediately to W2W County Durham on 0191 303 8442. If the user is involved in an accident, or damage has occurred to the moped, the moped must be checked by Ace Motorcycles.

14. Users MUST follow W2W procedures in the event of an accident. (All procedures are provided in the Welcome Pack). It is the user’s responsibility to read and understand the procedures for reporting accidents. Users must, if they are able, exchange contact details with a third party, if involved, and refer them onto the W2W Office. Users must take photographs if possible, of the scene and the vehicle(s) plus details of any witnesses. Users must not admit liability. W2W will investigate all accidents through the appropriate channels.

15. If the moped is returned to the dealership for repairs due to misuse or accidents that Wheels 2 Work has not been made aware of, then the moped will be confiscated and the user invoiced for the cost of repairs.

16. Damage – each time a moped is damaged during a loan period, the user will be liable to pay up to a maximum of £250 in damage repair costs per incident.

17. Theft – the user of a stolen moped which has been securely locked to an immovable object will be liable for an excess payment of £250 per moped. In the event that a moped is stolen which has not been securely locked to an immovable object, the user will be liable for the full replacement cost of the moped (approx. £1700).

18. The moped will be checked for damages prior to being loaned out by Ace Motorcycles. The user must also sign off any previous damages to avoid being charged for them later.

19. The user will pay a contribution towards project costs of £30 per week for a 125cc or 50cc moped by Standing Order. The first 2 -4 weeks will be paid in advance before the user collects his/her moped from Ace Motorcycle training. Failure to make regular payments will result in the moped being confiscated.

20. The user must comply with any confiscation letters sent to them. The moped must be returned to the scheme or a County Court Judgement Order will be issued. This will request all of the unpaid loan payments and the full value of the moped and will result in court action if ignored.

21. Any parking fines or other road traffic offences are the responsibility of the user, a failure to pay these will result in the moped being confiscated.

SAFETY AND SECURITY

22. A safety helmet, high-visibility vest and lock will be provided by Wheels 2 Work. The user must provide their own protective gloves and a heavy-duty/substantial coat/jacket before a moped will be issued at Ace. The user must wear these at all times when riding the moped. The wearing of additional protective clothing is the responsibility of the user.

23.The user must return the lock and both lock keys to W2W County Durham at the end of his/her moped loan. Failure to return the lock and 2 keys will mean the user will be required to pay W2W the replacement cost of £15.

24.The user must comply with the law and the rules of the Highway Code at all times.

25.The user must not ride the moped under the influence of alcohol or any other drug which may affect the user’s ability to ride safely.

26. The user will be responsible for the full cost of the moped in the event of the moped being stolen if it has not been secured to an immovable object as W2W will not be able to claim on the insurance.

27. The user must not lend the moped to anyone else.

28. The moped must not be used to carry passengers at any time.

29. The moped must not be used to ride off-road at any time.

30. At no point does  Wheels 2 Work CIO accept any responsibility or liability for any injury sustained to, or death of, the person named as the user in this contract as a result of participating in Wheels 2 Work County Durham.

 

MOPED USER

I have read and fully understand the terms and conditions set out in this loan contract. I agree to abide by these terms and realise that failure to do so will result in the moped being confiscated. I agree that failure to inform Wheels 2 Work County Durham of any change in circumstance relating to the terms of the contract – including criminal convictions – will also result in confiscation of the moped. I accept and understand the risks involved in riding a two-wheeled vehicle.

 

Please print name: ………………..………………………………………………………………….

 

Signed: ………………………………………………………… Date: ………………...……………

 

 

PARENT/GUARDIAN (for clients under 18 years old)

 

I agree to ……………………………………… participating in W2W County Durham, and will endeavour to ensure that he/she complies with the Loan Contract; failure to do so will result in the moped being confiscated. I understand that a £250 excess per incident must be paid in the event of damage, theft or an insurance claim in relation to the loan of the moped. I accept and understand the terms and conditions and the risks involved in riding a two-wheeled vehicle.

 

 

Please print name: ………………..………………………………………………………………….

 

Signed: ………………………………………………………… Date: ……………...………………

 

Contact Tel No: ……………………………………………………………………………………….

 

Wheels 2 Work County Durham: Bullion Hall, South Approach, Chester le Street, County Durham DH2 2DW.

Telephone: 0191 303 8442 , Email: info@w2wcd.org.uk Website: www.w2wcd.org.uk

 

 

Contract read through with Wheels 2 Work member of staff.

 

Signed W2W staff: ………………..………………………………………………………………….

 

Signed client : ……………………………………………………………………………………….

 

Date:………...………………….

I agree to ……………………………………… participating in W2W County Durham, and will endeavour to ensure that he/she complies with the Loan Contract; failure to do so will result in the moped being confiscated. I understand that a £250 excess per incident must be paid in the event of damage, theft or an insurance claim in relation to the loan of the moped. I accept and understand the terms and conditions and the risks involved in riding a two-wheeled vehicle.

Please print name: ………………..……………………………………………………………

 

Signed: ………………………………………………………… Date: ………………...……………

PARENT/GUARDIAN (for clients under 18 years old)

 

Data Protection and Rider Declaration 

 

Client Name:…………………………..……………………………………………………….

 

RIDER DECLARATION (for insurance purposes):

·      I declare that I have not been involved in a motor vehicle accident in the last 3 years,  

·      I have never been convicted of any motoring offences, and do not have a prosecution pending.  

·      I do not suffer from any physical or mental illness or incapacity that impacts my ability to ride safely, or would invalidate my insurance policy.   

·      I have never been refused insurance or had special terms imposed.   

 

Signed:…………………………………………………. Date:………………………………… 

 

If you are unsure or unable to sign that this declaration is true to the best of your knowledge please contact Wheels 2 Work.  

 

Data Protection and Photo Consent: 

  • Wheels 2 Work County Durham collects your personal data so we can assess whether you are eligible for the scheme and to ensure that we can contact you in relation to your moped loan. 

  • We will contact you by email (if an email address is supplied), by telephone, letter and via social media. 

  • Your data will be processed in line with W2W procedures and will be stored securely by us while you are participating in the scheme. 

  • If you are applying for a moped, we are also required to share your driving licence number with the DVLA in order to verify your photo-card driving licence.  By signing these application forms, you give permission for us to give your details to the DVLA for this purpose. 

  • Your personal data will be kept by W2W for 7 years, in line with HMRC guidelines, after which time it will be securely destroyed. 

  • The information you provide will be used by Wheels 2 Work County Durham.  We are obliged to share this information with the project funders for monitoring and administration purposes, and with the scheme’s approved motorcycle dealer. 

Our Data Privacy Notice is available to view here 

Wheels 2 Work County Durham would like to feature its clients within the project’s promotional work.  The images and information that we gather may be used with press releases in W2W County Durham publications such as leaflets and presentations, and on occasion by partner organisations (such as funders). 

To comply with the Data Protection Act 1998, we need your permission before we take any photographs, and we would also like to know if you are happy to help us with further research for the project.  Please answer the questions overleaf and sign and date the form where shown.  

 

Please tick if you are willing to participate in any of the following: 

 

  • Have your photograph taken

  • A face to face or telephone interview with project staff of funders

  • Use your story/case study as an example to funders

I grant permission for photographs or quotations to be used for: 

  • Press releases (which may go into local media) 

  • W2W County Durham publications (e.g. newsletters, reports, leaflets) 

  • W2W Website and W2W Social Media

  • Funders & external agencies for the purpose of case studies and monitoring reports

  • On occasion we share information with other partner organisations (e.g. other Wheels 2 Work schemes in the country) for reporting and sharing best practice models.  Please tick this box if you are happy for this information to be shared. 

From time to time clients are approached to take part in surveys by mail, email or phone. These surveys are aimed at enabling  W2W County Durham and its partners to monitor performance, improve quality and plan future provision.  

Please tick here if you are happy to be contacted by W2W County Durham or its partners in respect of surveys and research. 

W2W County Durham and its partners may wish to contact you from time to time about other services relevant to you.  Please tick this box if you would like to be contacted about these other services.

At no time will your personal information be passed to organisations for commercial or sales purposes.  

I have read and understood the conditions of use of the information I have provided and I consent to the information and photographs being used as indicated.  I understand that I reserve the right to withdraw this consent at any time. 

 

Signed …………………………………………………..…………… Date ……………………………….. 

 

 

Parent/Guardian (for clients under 18 years old) 

 

I give permission for ………………………………………………….. to participate in interviews, and/or photographs, for Wheels 2 Work County Durham.  

 

 

Signed ……………………………………… Date ……………………………….. 

 

 

Wheels 2 Work, Bullion Hall, South Approach, Chester-le-Street, County Durham, DH2 2DW 

Tel:  0191 303 8442   | Email:  info@w2wcd.org.uk |  

Website: www.wheels2workcountydurham.org.uk    

Wheels 2 Work County Durham

Bullion Hall, South Approach, Chester-le-Street, County Durham DH2 2DW.  

Charitable Incorporated Organisation (CIO) No. 1160215

Telephone: 0191 303 8442    07460 068 668      07472 668 884

Email:           info@w2wcd.org.uk